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Sponsorflow · Sponsor CRM · In build

Sponsorflow is an internal sponsorship CRM for a YouTube studio that runs several shows against a limited number of sponsorship slots per month. It keeps the deals, the slots, the inbox and the money in one place.

Inbox

56 conversations need your reply.

Synced 1m ago

Needs reply 5Deals 6Pitches 1Waiting 3Done
Search name, subject, text
NewestMost important
Waiting on you now 34
NA
Northwind Audio12:08
Re: Northwind Audio, Q1 integration
Happy with the changes. The signed contract is attached.
UntriagedNegotiatingContractedHighNew mailMatched to dealContract signed
HC
Halden Cameras11:54
Re: Halden Cameras, three-episode series
Thanks for the rate card. We can do the first slot in December.
ContractedHighContract out for signature
KC
Kestrel Cloud09:54
Kestrel Cloud annual partner: the brief
Could you share the final deliverables list for our approval?
ContractedMidBrief question
FS
Fernlight Software05:54
Fernlight launch week: counter on the rate
Is there room to meet in the middle on the launch week bundle?
NegotiatingHighCounter offer received
Everything else 2
OB
Orbit BikesYest
Spring tour: do you have availability in March?
Hi, loved the last episode. We would like to sponsor one video.
PitchedMidOn a deal
QL
Quill LabsYest
Quick question about your media kit
Is the audience data in the kit from this quarter?
ProspectLowEarly inquiry

Re: Halden Cameras, three-episode series

Iris K. · Halden Cameras · last message Nov 12

SnoozeDone
DealHalden Cameras, three-episode seriesChange deal

Moved here by itself: contract signed. Press a stage to change it.

Needs your replyThey wrote last, Nov 12.
Conversation3 messages
IKIris K.to youNov 12

Thanks for the rate card. We can do the first slot in December if the brief lands by the 20th.

Your reply
No reply drafted

Have one written from this thread, or write it yourself.

The point to make (optional)
Preview on 3 December, live on 10 December
Write replyWrite it yourselfAsk the assistant
Mark as noiseOpen brands

Re: Northwind Audio, Q1 integration

Marcus L. · Northwind Audio · last message Nov 12

SnoozeDone
DealNorthwind Audio, Q1 integrationChange deal

Matched from the thread. Press a stage to change it.Moved here by itself: contract signed. Press a stage to change it.

Needs your replyThey wrote last, Nov 12.
Conversation3 messages
MLMarcus L.to youNov 12

Happy with the changes you sent over. The signed contract is attached, so we can lock the first slot.

Your reply
No reply drafted

Have one written from this thread, or write it yourself.

The point to make (optional)
Preview on 3 December, live on 10 December
Write replyWrite it yourselfAsk the assistant
Mark as noiseOpen brands
Inbox: sponsor email sorted by what needs a reply, each thread tied to its deal. Demo data.
Type
Sponsor CRM
Status
In build
Built with
React · Convex · Clerk

How it flows

You decide. Agents do.

Scroll and follow the signal. On the top lane a person makes the call. On the bottom lane the agents do the work.

You
Agents

01 / 05Agents

Sync.

Sponsor email is pulled in every few minutes.

This happens without you.

AgentsSponsor email is pulled in every few minutes.

Sponsorflow · 01 / 06

Mail arrives.

Sponsor email lands in one inbox.

Sponsor email arrives in an inbox as a pile of mail. An agent sorts each message onto its deal, and one piece of noise is dropped. The inbox shrinks to a slim rail and deals move across the pipeline from prospect to paid; one stops and waits for a person to press reply. A signed deal books a free slot on the month calendar. A second deal aiming for the same slot is refused and lands in the next free one, so a slot is never sold twice. Aired slots are ticked and their deals are marked paid.

Why it exists

A studio with several shows has a fixed number of sponsor slots each month. They usually live in inboxes and spreadsheets, where a slot can be promised twice.

  • Without it: Deals buried in emailWith it: Every email lands on its deal
  • Without it: Slots tracked from memoryWith it: All slots on one calendar
  • Without it: Invoices chased by handWith it: Deals move from pitch to paid in one place

What it does

  • A deal pipeline from first contact to delivery

  • A slot calendar per show and month, so nothing is sold twice

  • Mail sync with AI triage, so sponsor email lands on the right deal

  • Invoices with a PDF preview, and revenue and commission tracking

  • A sponsor portal and pitch boards

  • An encrypted credential vault

Where the AI sits

Four layers, you on top.

  1. 01

    You

    Which deals to take, and at what price.

  2. 02

    Agent

    Sorts the mail, drafts replies and tracks every stage.

  3. 03

    Tools

    Mail, calendar and invoices, connected.

  4. 04

    Records

    One record per sponsor and per deal.

Inside the product

Deals

15 deals in play.

PipelineTable
New deal
Prospect3
Birch Audio
Review slot, spring
Wrote Nov 3
Ember Paper
Two mentions
Wrote Nov 5
Quill Labs
Media kit enquiry
Wrote Nov 9
Pitched3
Orbit Bikes
Spring tour
Media kit sent
Pinewave
Holiday mention
Rate card sent
Slate & Sage
Desk accessories
Media kit sent
Negotiating32
Northwind Audio
Q1 integration
Counter in
Fernlight
Launch week
Rate card sent
Cinder Tools
Workshop series
Counter sent
Contracted23
Northwind Audio
Q1 integration
Contract signed
Halden Cameras
Three-episode series
Video due Dec 8
Kestrel Cloud
Annual partner
Overdue
Live2
Lumen Desk
Dedicated video
Due Dec 4
Marlow Tea
Merch drop
Due Dec 10
Paid2
Vesper Mics
60s integration
Paid Oct 30
Alder Sleep
Pilot episode
Paid Nov 2

0 lost. Show lost deals

Northwind Audio
Q1 integration
Counter in
Deals as a board, from prospect to paid. Drag a card to move it a stage. Demo data.
Projects

543 open slots in December.

BoardListCalendar
December 2026
Signal WeeklyField NotesOpen slot
PreviousThis monthNext
No slot yetNorthwind AudioKestrel Cloud
Mon
Tue
Wed
Thu
Fri
Sat
Sun
30
1
Halden CamerasSignal Weekly
2
3
Lumen DeskField Notes
4
5
6
7
8
Open slotSignal Weekly
Northwind AudioSignal Weekly
9
10
Open slotField Notes
Kestrel CloudField Notes
11
12
13
14
15
Orbit BikesSignal Weekly
16
17
Quill LabsField Notes
18
19
20
21
22
Marlow TeaSignal Weekly
23
24
Open slotField Notes
25
26
27
28
29
Open slotSignal Weekly
30
31
Open slotField Notes
1
2
3
Booked for Dec 8
That slot was booked by someone else. Pick another.
Booked for Dec 10
Northwind AudioKestrel Cloud
The month as video slots per show, so a slot is never sold twice. Demo data.

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